Maths Circle Ltd ("we" or "us") is committed to protecting and respecting the privacy, safety and security of our registered (and prospective) users, including pupils, teachers, school administrators and parents (together "Users").
About Maths Circle Ltd
What Personal Information does Maths Circle Ltd collect?
We collect the following categories of personal information:
In the case of school/educational institution subscriptions (including on a trial basis) ("School Users") we may collect:
Home Users and Tutors
In the case of home or family subscriptions ("Home Users"), or tutor subscriptions, we may collect:
We may also collect details of other interactions that you and/or your Users have with us, together with any other information that you and/or your Users choose to provide us with, for example, through correspondence and interactions with our customer and technical support teams.
This information is required in order to fulfil our contractual obligations to you as it is necessary to correctly identify each registrant as a site User, manage their account and for other purposes identified below. It is impractical in most circumstances for Users to remain anonymous, and we may not be able to interact with you, provide access to the Site, or answer your enquiry if we are not able to identify Users or collect your personal information.
Please note that by registering with the Site and providing the requested personal information, whether on a trial or ongoing basis, the School User’s consent to provide us with information for and on behalf of all Users (to include teachers and pupils) for that school is deemed to be given. It is the school's responsibility to seek and confirm all necessary parental consent for all pupils. Users who do not wish to give this consent must not use the Site.
Please note that by registering with the Site and providing the requested personal information, whether on a trial or ongoing basis, the Home User’s or Tutors’ consent to provide us with information for and on behalf of all Users (to include parents, tutors and children) is deemed to be given. Users who do not wish to give this consent must not use the Site.
For the benefit of impact reporting, you may also opt to provide further pupil details, to include; pupil’s date of birth, pupil’s gender, pupil’s Special Education Needs (SEN) status, pupil’s gifted and talented status, pupil’s ethnicity, pupil’s Free School Meal (FSM) status, pupil’s premium status, whether or not children are Looked After Children, and details of any languages spoken at the pupil’s home, however this information is all entirely optional and not required in order to use the Site.
We do not however collect any unnecessary personal information from Users (for instance, information about religious beliefs, medical history etc).
Children and Consent
Please note that children (under the age of 18 years) cannot register to use the Site themselves. A teacher, parent or guardian must register for them (either as part of a school subscription or home subscription) and in doing so is consenting on behalf of the child (including on a trial basis) to provide us with their personal information (as identified above). In the case of School Users, it is the school's responsibility to obtain and confirm all necessary parental consent for all pupils. Users who do not give this consent (or who do not have this consent provided on their behalf) cannot provide us with their personal information and must not use the Site.
How does Maths Circle Ltd collect Personal Information?
The personal information collected about Users broadly falls into the following categories:
Information that you provide voluntarily
Information that we collect automatically
Information that we obtain from third party sources
What does Maths Circle Ltd do with your Personal Information?
The personal information of Users, including any prospective Users, may be used for the following purposes:
Please note that the Site does not provide pupils with any means to communicate directly with each other. There are no chat rooms connected with our products and services.
Legal basis for Processing Personal Information
Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it. Ordinarily, we collect personal information from Users either because it is needed to enable us to fulfil and perform our contractual obligations with you as regards the provision of our products and services, and/or where we have the consent of the Users to do so. We may also collect personal data where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms.
Who does Maths Circle Ltd share my personal information with?
We will keep personal information confidential and will not sell or knowingly divulge Users’ information to advertisers or any external third parties, however the following categories of recipients may access, process or be transferred your data:
How does Maths Circle Ltd keep my personal information secure?
We use appropriate technical and organisational measures to protect the personal information that we collect and process about you. The data that we collect from you is stored on secure servers in Germany. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information. All traffic and passwords are encrypted. As part of our privacy compliance processes we review these security procedures to consider appropriate new technology and methods.
You and your pupils/children are responsible for keeping your passwords confidential. We ask Users not to share their passwords with anyone.
Users should be aware that unfortunately the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
International Data Transfers
Your personal information may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country. Specifically, our Site servers are located in Germany. However, we have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Privacy Notice.
We retain personal information we collect from Users where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax or accounting requirements).
When we have no ongoing legitimate business need to process User’s personal information, or where you ask us to delete Users’ information, we take reasonable steps to either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store Users’ personal information and isolate it from any further processing until deletion is possible. We may have to retain and use personal information as necessary to comply with our legal and regulatory obligations, to resolve disputes, and to enforce our terms and conditions.
Your Data Protection Rights
Users have the following data protection rights:
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
Updates to this Privacy Notice
We may update this Privacy Notice from time to time in response to changing legal, technical or business developments. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Notice changes if and where this is required by applicable data protection laws. Users will be deemed to have consented to any such changes by their continued use of the Site following any changes being made.
You can see when this Privacy Notice was last updated by checking the "last updated" date displayed at the top of this Privacy Notice.
If you have any questions or concerns about our use of your personal information, please contact us using the following details: [email protected]
The data controller of your personal information is Maths Circle Ltd which is registered with the Information Commissioner’s Office ("ICO") with registration number ZA250537.